Club Development

The Participation and Development unit of Sport and Recreation provides services to sport and recreation clubs to assist them to deliver their services in a business-like manner.

If you wish to discuss an area of your club's administration, appointments can be made with the Club Development Consultant. The Club Development Consultant can be contacted during business hours, but appointments can be outside work hours, including weekends, at a time convenient to both parties.

The Club Development Consultant is also available to attend AGMs and club functions.

For more information, please contact the Club Development Consultant on telephone 1800 045 678 (freecall) or email participation.dsr@nt.gov.au

Newsletters
Club Development, along with other areas of Sport and Recreation regularly produce an e-newsletter. All sport and recreation clubs and organisations are invited to be included on a contact list to receive this newsletter. It provides your organisation with general Sport and Recreation information, including courses on offer.

Subscribe to our regular updates  

Training Courses and Workshops
Training offered is based on the Australian Sports Commission's Club/Association Management Program and Volunteer Management Program (VMP/CAMP).

Various training courses are offered throughout the year in various regions of the Northern Territory. View the courses calendar. An alternative is to identify the needs of your organisation and have a course presented to your identified group.

For more information, please contact the Club Development Consultant on telephone 1800 045 678 (freecall) or email participation.dsr@nt.gov.au

The table below gives an overview of some of the C/AMP and V/AMP modules and resources available. More information on these courses is available at www.ausport.gov.au\clubs

Many organisations have found it difficult to obtain affordable public liability insurance. The NT Government has implemented a number of practical measures aimed at assisting community organisations.

This includes legislative reforms, group insurance schemes, risk management seminars, a public liability insurance hotline and public liability insurance forums.


Topic General Information Resources/Links

Thinking of creating a club but not sure how to go about it? Should you be incorporated? The process of creating a new sport or recreation organisation is complex and needs to be carefully planned if the organisation is to succeed in the long term. Starting A Competition Fact Sheet
(Pdf 54Kb)
www.aussimasters.com.au
AUSSI Masters Swimming Australia has developed a club development manual that includes a section on creating an AUSSI masters swimming club.

www.dsr.wa.gov.au

Excellent series of fact sheets for club development including one on starting a new club.
Club Planning Failing to plan is planning to fail, or so the old saying goes. Everybody talks about how planning is important for your club, but where do you start?

Do you know the difference between a strategic plan and an action plan? Get some tips on where to start and how the planning process works. Make the best use of your resources and manage your valuable time more effectively.
Definitions of Planning (Pdf 49Kb)
Activity Planner
(Pdf 31Kb)
Planning Proforma
(Pdf 10Kb)
Planning Flowchart (Pdf 48Kb)
Smart Flyer
(Pdf 22Kb)
www.ourcommunity.com.au
Provides a wealth of information including help sheets on strategic planning.

www.dsr.nsw.gov.au/industry/INDEX.ASP

Has an excellent strategic planning guide.

www.dsr.wa.gov.au

Excellent series of fact sheets for club planning.

www.managementhelp.org

The free management library provides information on all areas of business management including planning, fundraising and much more.
Committee Management

You wanted to be involved, so you put your hand up to be on the committee. But now you're not sure what is expected of you. What are your responsibilities as a member of a committee? How can your committee work better? C/AMP training on committee management introduces the responsibilities, roles, structures, processes and attributes of effective committees. A good starting point to developing job descriptions for your different committee members.

Roles and Responsibilities (Pdf 65Kb)
LISTEN Poster
(Pdf 22Kb)
www.aussimasters.com.au
AUSSI Masters Swimming Australia has developed a club development manual. Has an excellent section on committee management.

www.dsr.nsw.gov.au/industry/INDEX.ASP

Provides information regarding Board functions and the responsibilities of Directors.

www.dsr.wa.gov.au

Excellent series of position descriptions for Presidents, Treasurers, Secretaries, State Team Managers and much more.

www.managementhelp.org

The free management library provides information on all areas of business management.
Conducting Meetings We all know meetings are essential and especially useful for solving problems, but do your meetings feel like they go on forever and, at the end, little is resolved? Going to a well organised meeting, discussing objectives, setting goals, action officers, deadlines and finishing on time is possible!

C/AMP training will help you identify a variety of meeting types, examine the processes and procedures associated with conducting meetings and explain how to develop active listening skills and facilitate more effective meetings.
www.ourcommunity.com.au
Provides a wealth of information from the latest tips on fundraising to risk management checklists. Check out the management area and the help sheets on 'Characteristics of Effective Meetings' and 'Orchestrating Great Meetings'.

www.dsr.wa.gov.au

Help for the overworked committee member.

www.managementhelp.org

The free management library provides information on all areas of business management.
Insurance For detailed information, please visit the NT Governments public liability insurance website, www.public-liability.nt.gov.au.

Public Liability Information Sheet – Points to consider (Pdf 19Kb)
www.public-liability.nt.gov.au
For copies of legislative bills, information regarding the group insurance scheme, the public liability insurance hotline and other government initiatives.

http://www.activeaustralia.org/
business/revproj.htm

Details the findings of the insurance review commissioned by the Australian Sports Commission and undertaken by Ernst & Young.
 
Financial Management Responsible financial management is vital for the success of sport or recreation organisations. C/AMP training will help you clarify the role of the Treasurer and the skills, attributes and equipment needed by the Treasurer to be successful in their role. It provides an overview of routine procedures and responsible financial management. A must for all new Treasurers! Voluntary Treasurer's Handbook.
Money handling sheet – tips for when money goes missing.

These resources are in hardcopy only, please call 1800 045 678.

www.ourcommunity.com.au
Provides a wealth of information from the latest tips on fundraising to risk management checklists. Check out the management area and the help sheets on 'The Role of the Treasurer' and 'Understanding Basic Book-keeping'.

www.ato.gov.au

Information on operating your not for profit organisation within the tax system.

www.taxreform.ato.gov.au

Provides information on the new tax system, business activity statements and the GST.

www.dsr.wa.gov.au

Excellent series of fact sheets, including information for Treasurer's.
Legal Issues and Risk Management The increasing application of the law means that sport and recreation organisations must be able to identify areas of potential legal risk. Training in this area highlights the role a constitution plays in a sport or recreation organisation and the areas a constitution should cover. It introduces the application of specific legal principles in the sport and recreation environment, considerations relevant to the liability for injury, and the advantages of risk management and insurance. It also discusses the importance of contractual obligations, copyright issues and specific legislation eg. incorporation, child protection. www.ourcommunity.com.au
Provides information on risk management, including a risk management flowchart.

www.dsr.nsw.gov.au/industry/INDEX.ASP

"It's Your Business" is an excellent guide for Directors of sport and recreation organisations in the areas of governance and risk management. Also has fact sheets on intellectual property, negotiating contracts, member protection and much more.

www.dsr.wa.gov.au
Excellent series of fact sheets, including risk management.

http://www.standards.com.au/
catalogue/script/search.asp

The Standards Australia website. Look out for the Guidelines for Managing Risk in Sport and Recreation (HB 246-202) which can be purchased from Standards Australia.

www.recsport.sa.gov.au
The SA Office of Recreation, Sport and Racing have developed a Risk Management resource for sport and recreation organisations.

www.playbytherules.net.au
An online training and information resource for sport and recreation clubs and associations providing information on how to prevent and deal with inappropriate behaviour.
Volunteer Management Nationally, approximately 1.5 million people are involved in voluntary work with sport or recreation organisations each year. Without your volunteers, would your club be able to survive? Because volunteers play such an integral part, it is important to make the feel valued and part of the organisation.

How do you treat your volunteers? The key to good practice in volunteer management is effective leadership. Good leadership clarifies the paths by which volunteers can achieve their tasks and fosters a motivational environment for volunteers.

Training is available on recruiting volunteers. It introduces the human resource management approach, helps you understand the value of diversity, motives and roles of volunteers, and explains the process of human resource planning, recruitment, selection and orientation. It is recommended participants consider undertaking the Retaining Volunteers module also which provides an overview of the maintenance and development of human resources and explains the process of training, development, performance appraisal, rewards and recognition. Additional training is available specifically for managing event volunteers.
www.activeaustralia.org
The Australian Sports Commission site for Club Development. Membership is free and members can access a wealth of information through the resource library, including information on volunteer management.

www.ourcommunity.com.au
Provides information on recruiting and managing volunteers, including developing job descriptions.

www.managementhelp.org
The free management library provides information on all areas of business management including planning, fundraising and much more.

www.aussimasters.com.au
The club development manual of AUSSI Masters Swimming Australia involves a section on volunteer management.

Other useful information

Publications, information sheets are available in the following areas. Click on the area you are interested in to view the available resources.

 

Topic

General Information
Resources/Links
Club Development NetworkThe Active Australia Provider Network has been amended to become the Club Development Network. The Network is now a free, on-line program and has a wealth of free information on running clubs in its on-line resource library.Organisations can access the website by visiting www.ausport.gov.au/supporting/clubs
GrantsInformation on various grant providers is available from Sport and Recreation. Please contact the Club Development Coordinator on 1800 045 678. More information on the grant programs offered by Sport and Recreation.
FundraisingJust think what you could do with more money! With more organisations vying for the same amount of funding and sponsorship it is becoming increasingly harder to secure the financial support you need. C/AMP training is available on Sponsorship, Fundraising and Grants. It identifies and discusses various key fundraising techniques, including grants, sponsorships and donations.ww.ourcommunity.com.au
This website offers a wealth of information including the latest tips on fundraising.
www.raise-funds.com/library.html
Fact sheets on many aspects of fundraising
www.home.gil.com.au/~dnash/
The A to Z of fundraising ideas
www.dsr.nsw.gov.au/industry/INDEX.ASP/finance/F_fund.asp
Fundraising ideas for your organisation. Includes sponsorship fact sheets.
www.activeaustralia.org.au
Active Australia Provider Network members can download resources free of charge for the Active Australia Resource Library. Membership to the Provider network is free.
www.grantslink.gov.au
Extensive list of Commonwealth grants available.
PoliciesThe development of accurate policies and procedures are vital to the running of your club. many organisations are unsure of what policies they should have in place, or how to go about it. There are resources to help.Sample policies eg. member protection, volunteers and other policies available by request. Contact Sport and Recreation on 1800 045 678.

Club Development network members can download the codes from the Australian Sports Commission's Club Development website at www.ausport.gov.au/clubs
www.adf.org.au/goodsports
Aims to reduce alcohol and other club problems, increase the viability of sporting clubs and improve the range and quality of sports options available within the community. Has a good sample policy for alcohol management in clubs.

www.playbytherules.net.au
An online training and information resource for sport and recreation clubs and associations providing information on how to prevent and deal with inappropriate behaviour. Provides sample member protection policies for large and small sport and recreation organisations.
IncorporationAre you thinking of becoming incorporated, but not sure what the advantages might be? Are you already incorporated, but not sure what your annual reporting requirements are?Clubs wishing to obtain information regarding incorporating in the Northern Territory are encouraged to visit the Business Affairs website www.caba.nt.gov.au where they can download fact sheets and get up to date advice.
Codes of BehaviourCodes of behaviour for players, parents, coaches, teachers, administrators, officials, media and spectators are available free of charge from the Australian Sport Commission. Orders can be lodged via their website www.ausport.gov.au or by contacting Sport and Recreation. Club Development network members can download the codes from the Australian Sports Commission's Club Development website at www.ausport.gov.au/clubs/ Membership to the Provider network is free.

Obtain copies of codes of behaviour for players, parents, coaches, teachers, administrators, officials, media and spectators free of charge. Also has copies codes of ethics for coaches and officials.
http://www.msr.wa.gov.au/organisations/
codeofconduct.asp

Provides sample codes of behaviour.
NT Peak Sport and Recreation Organisations
Contact details of Peak Northern Territory sport and recreation organisations.
ConstitutionsA constitution sets out the rights and liabilities of the members, establishes the club and sets out the purpose for which it has come together and all the rules under which it proposes to operate. A constitution should specify:
  • Membership
  • Meeting types, structures and regularity
  • Structure of the committee
  • Powers of the committee
  • Number required for a quorum
  • Indemnification of members
  • Manner of winding up the club and distribution of assets.
www.caba.nt.gov.au
Business Affairs website. Provides a sample constitution. Incorporated organisations are required to submit a copy of their constitution or any amendments to their constitution with Business Affairs.

 

 

 

 

For more information on the content of this page, please contact the Club Development Consultant on 1800 045 678.